Title
Resolution accepting $400,000 in grant funding from C/CAG’s Transportation Development Act (TDA) Article 3 Program and approving Budget Amendment 22.065 and awarding a construction contract to Ray’s Electric of Oakland, California in an amount not to exceed $897,985.90, authorizing a total construction contract authority budget of $1,077,583 and authorizing the City Manager to execute the agreement on behalf of the City for the Hillside Boulevard Road Diet Improvements Project (No. tr1906, Bid No. 2656).
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WHEREAS, the Hillside Boulevard Road Diet Improvements Project (“Project”) will calm the high traffic speeds along the corridor, provide safe bike and pedestrian connectivity between communities and schools/community center; and
WHEREAS, in November 2021, City staff submitted a grant application to the City/County Association of Governments of San Mateo County (C/CAG) to participate in the Transportation Development Act (TDA) Article 3 Program for construction funding towards the Project; and
WHEREAS, the grant application was reviewed and approved by C/CAG board on April 14, 2022 and the City of South San Francisco was awarded a grant for $400,000 for the Project; and
WHEREAS, the grant funding will be used to augment the funding needs for construction of the Project; and
WHEREAS, staff recommends acceptance of a grant in the amount of $400,000 for construction from the C/CAG’s TDA Article 3 Program; and
WHEREAS, the City issued a notice inviting bids for the project on February 9, and February 15, 2022, and on March 8, 2022 received three (3) bid proposals in response; and
WHEREAS, Ray’s Electric of Oakland, California was the lowest responsible bidder and provided competitive unit prices; and
WHEREAS, staff recommends awarding the construction contract to Ray’s Electric of Oakland, California in an amount not to exceed $897,985.90, which is the total for the base bid; and
WHEREAS, staff also requests the City Council to authorize a construction contract authority budget of $897,985.90, with additional $179,597.10 contingency, totaling a construction budget of $1,077,583 for the Project; and
WHEREAS, the Project is included in the City of South San Francisco’s fiscal year 2021-22 Capital Improvement Program (Project No. TR1906) with sufficient funds in FY 2021-2022 to cover the initial construction costs through the end of the current fiscal year; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of South San Francisco hereby takes the following actions:
1. Accepts the $400,000 in grant funding from C/CAG’s TDA Article 3 Program and approves Budget Amendment 22.065.
2. Awards a construction contract, a draft of which is attached hereto and incorporated herein as Exhibit A, for the Hillside Boulevard Road Diet Improvements Project to Ray’s Electric of Oakland, California, in an amount not to exceed $897,985.90 conditioned on Ray’s Electric’s timely execution of the Project contract and submission of all required documents, including but not limited to, certificates of insurance and endorsement, in accordance with the Project documents.
BE IT FURTHER RESOLVED that the City Council authorizes a total construction contract authority budget of $1,077,583 and authorizes the City Manager to utilize any unspent amount of the total Project budget, if necessary, towards additional construction contingency budget.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the construction contract in substantially the same form as Exhibit A and any other related documents on behalf of the City upon timely submission by Ray’s Electric of the signed contract and all other documents, subject to approval by the City Attorney.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of the staff report or the resolution.
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