Title
Resolution approving an agreement with Metro Mobile Communications for the purchase of 145 public safety portable radios and 65 mobile radios in an amount not to exceed $500,842.62 and authorizing the City Manager to execute the agreement.
body
WHEREAS, the City of South San Francisco (“City”) staff recommends that the City Council adopt a resolution authorizing the Police Department to purchase 145 public safety portable radios and 65 mobile radios; and
WHEREAS, the equipment is critical for effective communication and to ensure the safest possible working conditions; and
WHEREAS, the purchase of 145 Kenwood public safety portable radios and 65 Kenwood mobile radios will allow the South San Francisco Police Department sworn and civilian employees to continue to effectively communicate with each other and with other law enforcement agencies in San Mateo County; and
WHEREAS, the existing portable and mobile radios are nearly 10 years old and have exceeded their maximum recommended service of life; and
WHEREAS, Section 4.04.040 of the South San Francisco Municipal Code (“SSFMC”) expressly authorizes the City to take advantage of valid contract terms that have been negotiated by another governmental agency, where that agency had used a quote or bid process substantially conforming with SSFMC Chapter 4.04 and State law; and
WHEREAS, the National Association of State Procurement Purchasing Cooperative (“NASPO”) conducted a formal bid process for portable and mobile radios, which resulted in awards to multiple vendors, including the Kenwood company; and
WHEREAS, Metro Mobile Communications has been providing Kenwood radio products to local government accounts - police, fire, water, and education for many years using the NASPO Valuepoint cooperative purchasing agreement; and
WHEREAS, purchasing Kenwood radios using NASPO contract allows the City to procure the radios and accessories at a 30% discount; and
WHEREAS, staff has verified that the NASPO’s bid process and Metro Mobile Communications’ pricing agreement substantially conforms to SSFMC Chapter 4.04 and State law.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby finds that all of the recitals set forth above are true and correct to the best of its knowledge, and based on said findings, determines that the City Manager is authorized to execute an agreement for the purchase of 145 Kenwood public safety portable radios and 65 Kenwood mobile radios and related accessories in an amount not to exceed $500,842.62.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco hereby affirms funding already included in the Fiscal Year 2024-25 adopted budget through Public Safety Impact Fees and the Police Department asset forfeiture account. There is no fiscal impact to the City’s General Fund.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco hereby authorizes the City Manager to execute the purchase and any other documents on behalf of the City to carry out the intent of this resolution, subject to approval as to form from the City Attorney.
* * * * *