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Resolution approving an agreement with Landscape Structures, Incorporated of Delano, Minnesota for the purchase, of playground equipment for the New Park at Linden and Pine Avenue project (Project No. pk2305) in an amount not to exceed $152,697.49.
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WHEREAS, The New Park at Linden Avenue and Pine Avenue Project consists of two parcels located at 616 Linden Avenue and 700 Linden Avenue, along with an approximately 100-foot section of Pine Avenue between the parcels (collectively, the “Project Site”), totaling approximately 0.79 acres. The site is located in a mixed residential and commercial area. The 616 Linden Avenue parcel is currently used as a parking lot, and 700 Linden Avenue is a largely undeveloped grass lot bisected by a pedestrian pathway; and
WHEREAS, new park playground equipment is necessary at the New Park at Linden and Pine Avenue to provide features for children of different age groups, and it is to the benefit of the City and the public to pursue the New Park at Linden and Pine Avenue Project (“Project”); and
WHEREAS, South San Francisco Municipal Code sections 4.04.030 (specifically subdivision (k)) and 4.04.040 authorize the use of cooperative purchasing programs (referenced as “joint purchasing endeavors”) and agreements that are competitively bid or negotiated by other governmental agencies; the City’s Purchasing Policy similarly authorizes the use of cooperative purchasing schemes by showing the advantages of the cooperative purchase and that it would be made in conformance with California law and this policy. Relatedly, the City may piggyback on contracts if the contract terms are valid and have been negotiated by another governmental agency using a quote or bid process that substantially conforms to the procedures established by state law and the City purchasing ordinance; and
WHEREAS, City staff has identified and recommends use of Sourcewell Cooperative Purchase Agreement to enter into an agreement with Landscape Structures, Incorporated. Sourcewell is a Staples, Minnesota-based national cooperative procurement organization offering publicly solicited contracts to government entities nationwide; and
WHEREAS, the new equipment has been reviewed and accepted by the Parks and Recreation Department for its serviceability and mission usefulness; and
WHEREAS, funding for the Project is included in the City of South San Francisco Capital Improvements Program (“CIP”), and sufficient funds are available to cover the purchase order cost; and
WHEREAS, the new equipment will be purchased under an existing government “piggyback” contract under Sourcewell Contract: 101625-LSI; and
WHEREAS, staff has reviewed and confirmed the cooperative purchase contract is valid and in compliance with local, state, and SSF purchasing procedures.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco hereby approves a Purchase Agreement with Landscape Structures, Incorporated of Delano, Minnesota in an amount not to exceed $152,697.49, a form of which is attached hereto and incorporated herein as Exhibit A; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in substantially the same form as Exhibit A on behalf of the City upon timely submission of Landscape Structures Ins. a signed contract and all other required documents, subject to approval as to form by the City Attorney; and
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Project Budget consistent with the information contained in the accompanying staff report.
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