Title
Resolution awarding a construction contract to Mercoza of San Jose, California for the CDBG - Curb Ramp Replacement Project (No. st2106, Bid No. 2674) in an amount not to exceed $197,860.40, authorizing a total construction contract authority budget of $250,000.00, and authorizing the City Manager to execute the agreement on behalf of the City.
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WHEREAS, in October of 2022, NCE was contracted by the City of South San Francisco (“City”) to investigate, design and prepare bid documents for the CDBG - Curb Ramp Replacement project; and
WHEREAS, the CDBG - Curb Ramp Replacement Project (“Project”) will install ADA compliant concrete curb ramps at approximately 17 locations with CDBG eligible service areas; and
WHEREAS, the City issued a notice inviting bids for the project on December 13, 2022; and
WHEREAS, on January 5, 2023, the City received nine (9) bid proposals in response. Of the nine bids received, five (5) were deemed responsive and, four (4) non-responsive/disqualified (DQ); and
WHEREAS, staff reviewed all bid proposals and identified that the lowest responsive and responsible bidder was Mercoza of San Jose, California and provided competitive unit prices. Staff has verified the low bidder’s current contractor’s license with the California State Licensing Board and found it to be in good standing; and
WHEREAS, staff recommends awarding the construction contract to Mercoza of San Jose, California in an amount not to exceed $197,860.40, which is the total for the base bid schedule; and
WHEREAS, staff also requests the City Council to authorize a construction contract budget of $197,860.40, with additional $52,139.60 for contingency, totaling a construction budget of $250,000.00 for the Project; and
WHEREAS, the Project is included in the City of South San Francisco’s fiscal year 2022-2023 Capital Improvement Program (Project No. st2106) with sufficient funds in fiscal year 2022-2023 to cover the total construction contract authority costs; and
WHEREAS, this project is funded by Community Development Block Grant, gas tax fund, and Measure A funds.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby awards a construction contract, a draft of which is attached hereto and incorporated herein as Exhibit A, for the CDBG - Curb Ramp Replacement Project to Mercoza of San Jose, California, in an amount not to exceed $197,860.40 conditioned on Mercoza’s timely execution of the Project contract and submission of all required documents, including but not limited to, certificates of insurance and endorsement, in accordance with the Project documents.
BE IT FURTHER RESOLVED the City Council authorizes a total construction project budget of $250,000.00 and authorizes the City Manager to utilize unspent amount of the total project budget, if necessary, towards additional construction contingency budget.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the construction contract in substantially the same form as Exhibit A and any other related documents on behalf of the City upon timely submission by Mercoza of the signed contract and all other documents, subject to approval by the City Attorney.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of the resolution and accompanying staff report.
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