Title
Report regarding a resolution authorizing the City Manager to execute a Second Amendment to the Consulting Services Agreement with Swinerton Management and Consulting of San Francisco, California for construction management of the Orange Memorial Park Aquatic Center project (pk2310) in an amount not to exceed $251,424 and extend the contract period end date to December 31, 2027. (Philip Vitale, Deputy Director of Capital Projects)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a Second Amendment to the Consulting Services Agreement with Swinerton Management and Consulting for construction management in an amount of $251,424 related to the Orange Memorial Park Aquatics Center Project and extend the contract period end date to December 31, 2027.
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BACKGROUND/DISCUSSION
On May 11, 2022, the City entered into a Consulting Services Agreement (“Agreement”) with Swinerton Management and Consulting (“Contractor”) for professional construction management services for the Orange Memorial Park Aquatic Center project. A true and correct copy of the Agreement is attached to the Resolution as Exhibit A.
Following contract award in 2022, the Contractor commenced preconstruction and construction management services. Architectural design also began shortly after award of the Agreement. The project was bid in January 2024, and the construction contract was awarded to Wickman Development & Construction. Construction and construction-phase support services began in July 2024. On December 31, 2024, the City issued a First Amendment to the agreement extending the date for the term of services to December 31, 2026.
This Second Amendment to the agreement requests an additional fee of $251,424 in compensation to cover expanded and extended services, including:
• Extension of the construction duration from 18 months to more than 24 months
• Additional coordination related to the design, permitting, and installation of photovoltaic systems
• Additional design coordination and construction oversight for the trash enclosure at the Tennis Drive parking lot
• Expanded landscape scope, including planting along Orange Avenue and Tennis Drive
• Design coordination and installation of a new scoreboard
The original agreement with Swinerton included a contingency of $197,906. Approval of this Second Amendment will increase the total contract value to $2,395,390. The proposed contract amendment of $251,424, in combination with the original contingency of $197,906, will fulfill the Swinerton Additional Services Request of $449,330. The overall project remains within the approved $49 million project budget.
Description Date Amount
Original Agreement 05/11/2022 $2,143,966
Amendment #1 12/31/2024 $0
Amendment #2 $251,424
TOTAL: $2,395,390
FISCAL IMPACT
There is no fiscal impact to the Aquatic Center construction budget approved by the City Council per the fiscal year 2022-23 Capital Improvements budget.
RELATIONSHIP TO STRATEGIC PLAN
This effort is included in the City’s Strategic Plan. It aligns with Priority #2, which is focused on enhancing quality of life.
CONCLUSION
Staff recommends that the City Council authorize the City Manager to execute a Second Amendment to the Consulting Services Agreement with Swinerton Management and Consulting for construction management services to increase contract amount by an amount not to exceed $251,424 and extend the contract period end date to June 30, 2027.