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Report regarding a resolution authorizing the City Manager to execute an agreement with Metro Mobile Communications for the purchase of 145 public safety portable radios and 65 mobile radios in an amount not to exceed $500,842.62 (Scott Campbell, Chief of Police)
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RECOMMENDATION
Recommendation
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an agreement with Metro Mobile Communications for the purchase of 145 public safety portable radios and 65 mobile radios in an amount not to exceed $500,842.62.
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BACKGROUND/DISCUSSION
Our public safety personnel and professional staff rely on hand-held portable radios and mobile radios to communicate with each other, with our dispatchers, and with public safety personnel throughout the bay area. This equipment is critical for effective communication and to ensure the safest possible working conditions. The existing portable and mobile radios are nearly 10 years old and have exceeded their maximum recommended service of life.
Section 4.04.040 of the South San Francisco Municipal Code (“SSFMC”) expressly authorizes the City to take advantage of valid contract terms that have been negotiated by another governmental agency, where that agency had used a quote or bid process substantially conforming with SSFMC Chapter 4.04 and State law. The National Association of State Procurement Purchasing Cooperative (“NASPO”) conducted a formal bid process for portable and mobile radios, which resulted in awards to multiple vendors, including the Kenwood company.
A local firm known as Metro Mobile Communications has provided a quote for Kenwood radios. Staff have verified that the NASPO’s bid process and Metro Mobile Communications’ pricing agreement substantially conforms to SSFMC Chapter 4.04 and State law. Metro Mobile Communications has been providing Kenwood radio products to local government accounts-police, fire, water, education-for many years using the NASPO Valuepoint cooperative purchasing agreement. In short, purchasing Kenwood radios using the NASPO contract allows us to procure the radios and accessories at a 30% discount.
FISCAL IMPACT
Funding for this Project is included in the City of South San Francisco’s Fiscal Year 2024-25 adopted budget through Public Safety Impact Fees and the Police Department’s asset forfeiture account. There is no fiscal impact to the City's General Fund.
RELATIONSHIP TO STRATEGIC PLAN
Acceptance of this meets the Strategic Goals #3: Public Safety by rendering skilled police, fire, and emergency service management.
CONCLUSION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an agreement with Metro Mobile Communications for the purchase of 145 public safety portable radios and 65 mobile radios in an amount not to exceed $500,842.62. Awarding the purchase agreement to Metro Mobile Communications allows for the timely replacement and upgrade of the Police Department’s radios.