Title
Report regarding a resolution authorizing the City Manager to execute a Consulting Services Agreement with Aliquot Associates, Inc. of Walnut Creek, California for $301,148, and authorizing a total design budget of $346,320 for the Complete Streets Improvements Project (Project No. st2401). (Audriana Hossfeld, Senior Civil Engineer)
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RECOMMENDATION
Recommendation
Staff recommends that City Council adopt a resolution authorizing the City Manager to execute a Consulting Services Agreement with Aliquot Associates, Inc. of Walnut Creek, California for $301,148, and authorizing a total design budget of $346,320 for the Complete Streets Improvements Project (Project No. st2401).
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BACKGROUND/DISCUSSION
The Complete Streets Improvements Project (st2401) aims to implement improvements that have been identified through recommendations from the City’s Traffic Advisory Committee (TAC), Ponderosa Elementary Walk Audit Report, and City staff.
Fifteen (15) site locations have been identified based on project type and urgency to create a cohesive project. While most proposed locations have a suggested scope of work, some will require further analysis and design suggestions from the consultant. Additional locations and related scope of work may be considered during the design process.
The proposed scope and locations are:
1. Design crosswalk across Mission Road from Centennial Trail (TAC 2307-3)
2. Design to fix ponding issue at 708 Grand Avenue (Grand and Orange intersection)
3. Design raised crosswalk at Elm Court in front of the Siebecker Preschool (review condition and make recommendations for appropriate curb ramp and crosswalk design)
4. Design Sister Cities Boulevard and Hillside Boulevard intersection improvements to avoid crossing Hillside Boulevard centerline (conceptual design done by TJKM) (TAC 2308-8)
5. Design curb ramps and crosswalks along Hillside Boulevard at Randolph Avenue, Highland Avenue, Grove Avenue (review condition and make recommendations for appropriate curb ramp and crosswalk design)
6. Design replacement curb ramps, valley gutter, and add new curb ramp and raised crosswalk on Randolph Avenue at Madrone Avenue (review condition and make recommendations for appropriate curb ramp and crosswalk design)
7. Design curb ramps to Ponderosa Road and Lassen Street intersection (in front of Ponderosa Elementary, see Ponderosa Elementary Walk Audit Report)
8. Review existing curb ramps, crosswalk layout, and make recommendations to add improvements for school drop-off and pick-up at Avalon Drive and Constitution Way (see Ponderosa Elementary Walk Audit Report)
9. Design intersection improvements at Miller Avenue and Chestnut Avenue to address storm drain hazard, addition of curb ramp and concrete sidewalk along Chestnut Avenue from Miller Avenue to Treeside Court
10. Design curb ramps at Telford Avenue and Park Way (2 ramps) (TAC 2308-5)
11. Design curb ramp at Spruce Avenue and Park Way (1 ramp)
12. Design curb ramp at Spruce Avenue and Lux Avenue (1 ramp)
13. Design mid-block crosswalk in front of 740 Del Monte Avenue (TAC 2111-2)
14. Design curb ramps at Palm Avenue and Acacia Avenue (TAC 2305-A)
15. Design curb ramps at Laurel Avenue and 3rd Lane
The proposed physical improvements strive to address identified existing safety, walkability, and drainage issues in South San Francisco. City staff seeks to bring on-board a qualified professional engineering consultant to support the City with services that include environmental and right-of-way clearance, design of all civil and traffic improvements, and design support during the bidding phase of the project.
Authorize Consulting Services Agreement (CSA) with Aliquot Associates, Inc.
The Project requires a consultant with the right qualifications, experience, and expertise in multiple disciplines. Staff issued a Request for Proposals (RFP) on the OpenGov, SSF E-Procurement website on May 2, 2024. On May 29, 2024, the City received seven (7) proposals from qualified consultants:
• Aliquot Associates, Inc.
• BKF Engineers
• Kimley-Horn and Associates, Inc.
• Mark Thomas & Company
• NCE
• Sandis Civil Engineers, Surveyors and Planners
• Wilsey Ham
The consultant proposal review panel consisted of members from the City’s Public Works Engineering Division. The proposal review panel analyzed each consultant’s proposal based on the following categories:
• Qualifications of the Proposer Firm
• Knowledge and Understanding of the Project
• Management Approach and Staffing Plan
The consultant proposal review panel determined that Aliquot Associates, Inc., and its team of subconsultants have presented the most responsive and experienced team for the City’s project.
Per Public Contract Code (PCC § 10344), selection of consultant team is not based on the lowest proposal fee, but on the firm’s expertise, experience, and references. Once Aliquot Associates, Inc. was selected as the top-rated firm, staff negotiated the proposed fee to be in line with all required services.
FISCAL IMPACT
Project No. st2401 has no impact on the fiscal year (FY) 2024-25 budget. The Project is already funded through the City of South San Francisco’s Capital Improvement Program. This program has a dedicated budget covering the proposed design budget and potential contingency costs. The funding for the design budget comes from Citywide Traffic Impact Fees.
No compensation beyond the not to exceed amount will be authorized without a mutually agreed upon level of effort and corresponding contract amendment approved by the City Council. The estimated costs are shown below:
Aliquot Associates, Inc. Fee $ 301,148.00
Design Contingency (15 %) $ 45,172.00
Total Estimated Design Phase Costs $ 346,320.00
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will improve Quality of Life by increasing accessibility and safety of South San Francisco.
CONCLUSION
Staff recommends authorizing the City Manager to execute a Consulting Services Agreement with Aliquot Associates, Inc. of Walnut Creek, California for an initial authorized not to exceed amount of $301,148.00 and authorizing a total design budget of $346,320.00 for the Complete Streets Improvements Project (Project No. st2401).
Attachments:
1. Location Map