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Report regarding a resolution approving the Second Amendment to a Consulting Services Agreement with Metropolitan Planning Group for staff augmentation services for an additional amount of $130,000 and a total contract amount of $320,000, and authorizing the City Manager to execute the second amendment. (Tony Rozzi, Principal Planner)
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RECOMMENDATION
Recommendation
Staff recommends that the City Council of the City of South San Francisco adopt a resolution approving the Second Amendment to a consulting services agreement with Metropolitan Planning Group (DBA M-Group) of Campbell, California for staff augmentation services for an additional amount of $130,000 and a total contract amount of $320,000, and authorizing the City Manager to execute the amendment.
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BACKGROUND/DISCUSSION
The Metropolitan Planning Group (“M-Group”) of Campbell, California, has provided on-site consultant assistance to the City of South San Francisco (“City”) since 2017, as the result of a City-issued Request for Proposal and competitive selection process. The M-Group currently staffing two planners to support ongoing projects with the City. The consultants combine to provide the equivalent of one (1) full time employee working Monday through Friday. M-Group’s consultants process new applications and execute planning initiatives, such as the adopted Small Cell Wireless ordinance and revised accessory dwelling unit regulations. Given the tenure of the M-Group with the City, the staff planners are fully trained and proficient in the use of the City’s many software programs and processes for application review. During this continued period of high development activity, retaining the M-Group’s services rather than training new consultant planners, has provided a significant benefit to the Planning Division. The M-Group has continued to provide high quality work to fulfill the staffing needs of the Planning Division.
In June, 2018, the City and M-Group entered into a consulting services contract for $130,000 to provide the aforementioned staff augmentation services. In June 2019, the City Council approved the First Amendment to the M-Group contract to increase the contract amount by $60,000. for a total not to exceed amount of $190,000. These additional funds did not have a general fund impact and were covered via existing Planning Division budget and developer pass through accounts. Accordingly, in the Fiscal Year 2019-20 Budget, the Planning Division requested and received an allocation of $130,000 to continue contractual services with the M-Group. This line item along with the FY 2019-20 Budget was approved by the City Council.
Staff now recommends that the City Council consider and approve a second amendment to the consulting services agreement with the M-Group. The proposed second amendment would increase the total contract amount by $130,000, thereby raising the total not to exceed amount from $190,000 to $320,000. This amendment would also extend the contract term from December 31, 2019 to June 30, 2020, and permit the M-Group consultants to continue provide uninterrupted services to the Planning Division to fulfill the continuing need for staff augmentation services.
FISCAL IMPACT
There is no additional fiscal impact as the additional funding of $130,000 was approved as part of the Fiscal Year 2019-21 Budget.
CONCLUSION
Staff recommends the City Council adopt a resolution approving the Second Amendment to a consulting services agreement with Metropolitan Planning Group for staff augmentation services for an additional amount of $130,000 and a total contract amount of $320,000, and authorizing the City Manager to execute the second amendment.