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Resolution approving a consulting services agreement with Daryl D. Jones, Inc. for Telecommunications Engineering and Police Information Technology Administration Services for a three-year term in an amount not to exceed $650,000 and authorizing the City Manager to execute the consulting services agreement.
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WHEREAS, the South San Francisco Police Department (SSFPD) has had a consulting services agreement with Daryl D. Jones, Inc.(“Consultant”), for the last 30 years; and
WHEREAS, Daryl D. Jones was an SSFPD employee between 1981 and 1994 with responsibilities similar to those of the current consulting services agreement, and for the past 25 years Consultant and team have worked closely with the City’s Information Technology (IT) Department, building a strong relationship, and providing needed services; and
WHEREAS, the IT Department is responsible for providing support to the SSFPD office computers, network equipment, server infrastructure, office phones, and in-car computers, but the team is not versed in the specialized skills to maintain the computer-assisted dispatch system and the complex radio communications systems; and
WHEREAS, the specialized skills required are augmented by Consultant and team and are recognized throughout the Bay Area as stand-alone experts in the field; and
WHEREAS, Consultant has proved to be a highly skilled engineer who was instrumental in providing feedback for the new police dispatch center and collaborated with the IT team for the smooth transition into the new City facilities; and
WHEREAS, Consultant provides around-the-clock coverage to support the SSFPD, regularly responds to requests for technical assistance from SSFPD employees, as well as from the Pacifica Police Department who is under contract with the City, pertaining to computer-aided dispatch, mobile data systems, and dispatch radio issues; and
WHEREAS, other Bay Area agencies that contract with Consultant have also determined that it would be too expensive to provide services rendered by an outside vendor and that contracting with Consultant is the most effective way to ensure complex communications technology needs are met; and
WHEREAS, Consultant will serve as administrator and engineer for City public safety telecommunications systems and facilities, and computer technology related to law enforcement systems; and
WHEREAS, the City Police and IT Departments have continued projects in progress, such as, Next Generation 911 (NG911) which is the modernization of emergency call routing and ERRCS Coordination, ensuring radio systems do not interfere with public safety frequencies; and
WHEREAS, keeping Consultant on contract provides less risk, reduces cost, and allows IT staff more time to focus on routine desktop and mobile computer support, and other City related calls; and
WHEREAS, City Council desires to authorize execution of a consulting services agreement with Consultant pursuant to the “sole source” procurement method under South San Francisco Municipal Code 4.04.080(a), which permits the City to dispense with open market procedures if a commodity can only be obtained from one vendor; and
WHEREAS, Consultant is the only company with the full understanding of the South San Francisco public safety network, and thus is the most qualified to continue to support the SSFPD; and
WHEREAS, funding for this service is included in the SSFPD Fiscal Year’s Budget (2025-26, 2026-27, 2027-28); and
WHEREAS, City Council desires to approve a consulting services agreement with Consultant for telecommunication engineering and police information technology administration services for a three-year term in an amount not to exceed $650,000 and authorize the City Manager to execute the consulting services agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco approves a consulting service agreement, attached herewith and incorporated herein as Exhibit A, with Consultant for telecommunication engineering and police information technology administration services for a three-year term in an amount not to exceed $650,000.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in substantially the same form as Exhibit A on behalf of the City of South San Francisco, subject to approval as to form by the City Attorney.
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