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Report regarding a resolution awarding a services agreement to United Storm Water, Inc. of City of Industry, CA for the Trash Capture Devices Project Phase 2 in an amount not to exceed $178,650. (Lawrence Henriquez, Senior Civil Engineer)
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RECOMMENDATION
Recommendation
Staff recommends that the City Council adopt a resolution awarding a services agreement to United Storm Water, Inc. of City of Industry, CA, for the Trash Capture Devices Project Phase 2 (sd2502) in an amount not to exceed $178,650.00, authorizing a total construction budget of $178,650.00 and authorizing the City Manager to execute the agreement on behalf of the City.
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BACKGROUND
Municipal Regional Permit
The Municipal Stormwater Program regulates stormwater discharges from municipal separate storm sewer systems (MS4s). An MS4 is a conveyance system designed to collect and convey stormwater that is owned by a city, town, or other public entity.
Urbanized areas increase stormwater runoff because impervious surfaces like roads, parking lots, and rooftops prevent stormwater from infiltrating, or soaking, into the ground. Urbanization also increases the variety and amount of pollutants in stormwater runoff. MS4s collect and convey this urban runoff and, in most cases, discharge directly to surface waters without treatment. Urban runoff contributes significant quantities of suspended solids, heavy metals, petroleum hydrocarbons, and other pollutants to surface waters of the region. However, if runoff is properly managed, those stormwater pollutants can be attenuated, and stormwater can be a valuable resource for uses such as groundwater recharge.
The State Water Resources Control Board are actively involved in initiatives to improve the management of stormwater as a resource. Through permit requirements that promote low impact development (LID) techniques, green infrastructure (GI) planning, and other effective controls to prevent or minimize the discharge of pollutants contained in stormwater runoff to waters of the State.
The State Water Resources Control Board issued county-wide municipal stormwater permits in the 1990s to all municipalities and flood management agencies in Alameda, Contra Costa, San Mateo, and Santa Clara counties, and within Solano County, the cities of Fairfield, Suisun City, and Vallejo, and the Vallejo Flood and Wastewater District. In 2009, the State Water Resources Control Board reissued these county-wide municipal stormwater permits as one Municipal Regional Stormwater NPDES Permit (MRP). The MRP (MRP 1) was reissued in 2015 (MRP 2), and again in 2022 (MRP 3). MRP 3 was amended in October 2023.
DISCUSSION
Storm Water Trash Capture Devices Phase 1
During the summer of 2023, the City embarked on an aggressive program to reduce trash loads entering the municipal storm system. One-hundred and eight (108) trash capture devices (TCDs) were installed at storm inlets throughout the City. The locations were carefully analyzed and selected to maximize the most amount of trash capture. As a result, the City managed to attain a 96% MRP 3.0 compliance leaving a mere 4% remaining to achieve the 100% goal by summer 2025.
Storm Water Trash Capture Devices Phase 2
An installation plan for the TCDs has been developed identifying various locations throughout the City that will maximize debris or trash capture. The City currently is at 99.1% compliance and is edging closer to the 100% compliance with the remaining TCD installations by the end of December 2025.
Procurement - Sole Source Justification
United Storm Water, Inc. is being selected as the only practical source for this project. The system requires specialized structure-specific fabrication which are performed by United Storm Water, Inc. to guarantee a precise, watertight fit within the public works infrastructure that is consistent with existing trash capture devices installed in the City. The specific devices have been pre-approved by the State Water Resources Control Board and certified as compliant Trash Full Capture Systems. Using a non-certified, alternative device would necessitate that the City undertake an entirely new, extensive engineering review and certification process. This would result in significant and unacceptable project delays and create a high risk of non-compliance with mandated regulatory deadlines. Additionally, this installation represents a continuation of previous phases, and using an alternative vendor would introduce incompatible components, leading to separate, less efficient maintenance protocols, non-standardized replacement parts, and complex training, thereby increasing the long-term cost of ownership and reducing operational efficiency.
FISCAL IMPACT
Adopting the Resolution will not impact the General Fund. The appropriation of $178,650 will be sourced from the existing Capitol Improvement Project sd2502, utilizing available funds from the Solid Waste Reduction Fund (Fund 250), which has sufficient resources to cover the project costs.
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan goal of improved Quality of Life through the means of intercepting debris and litter before entering the City’s stormwater system and thereby averting pollutant discharges into the creeks and eventually into the bay.
CONCLUSION
Staff recommends that the City Council adopt a resolution awarding a services agreement to United Storm Water, Inc. of the City of Industry, CA for the Trash Capture Devices Phase 2 Project in an amount not to exceed $178,650 from the Solid Waste Reduction Fund (Fund 250) to install the remaining TCDs towards nearing the MRP 3.0’s 100% compliance by the end of 2025.
Attachments:
1. United Storm Water, Inc. Cost Proposal