Title
Report regarding additional information and a resolution approving a First Amendment to the Product and Services Procurement Purchasing Agreement for body-worn cameras (BWC), mobile audio and video equipment, conducted energy devices (Tasers), video software, and cloud storage services with Axon Enterprise, Inc. in an additional amount of $1,937,507.88 and for a new not to exceed total amount of $2,737,507.88; and authorizing the City Manager or authorized designee to execute the agreement. (Amy Sariotti, Police Lieutenant)
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RECOMMENDATION
Recommendation
It is recommended that the City Council receive additional information provided by this report and adopt a resolution approving a First Amendment to the Product and Services Procurement Purchasing Agreement for Axon’s Officer Safety Plan 10 Plus bundle (body-worn (BWC), mobile audio and video equipment, tasers, video software, and cloud storage services) with Axon Enterprise Inc. in an amount of $1,937,507.88 and not to exceed $2,737,507.88 and authorize the City Manager or designee to execute a purchase agreement on behalf of the City.
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BACKGROUND/DISCUSSION
On August 12, 2026, staff recommended that the City Council adopt a resolution approving a First Amendment to the Product and Services Procurement Purchasing Agreement with Axon Enterprise, Inc. for the Officer Safety Plan 10 Plus bundle. The five-year First Amendment provides body-worn cameras, mobile audio/video (Fleet) equipment, TASER 10 conducted energy devices, digital evidence management software, cloud storage, training, technical support, maintenance, and scheduled equipment replacement. The proposed First Amendment has a total cost of $1,937,507.88. Following the August 12th presentation, City Council requested additional information regarding the City's historical expenditures, anticipated fiscal impact, and proposed funding sources.
Fiscal Impact and Funding Sources
Funding for the first year of the amendment, totaling $365,762.11, is included in the FY 2026-27 adopted budget and will be funded as follows:
|
FY 2026-27 Funding Source |
Amount |
|
Measure W |
$270,063.11 |
|
Public Safety Impact Fees |
$95,699.00 |
|
Total |
$365,762.11 |
In coordination with Finance and the Economic and Community Development Department, staff reviewed projected Public Safety Impact Fee (PSIF) revenues for the next five years. First, the PSIF Fund balance allocated to Police at the end of FY2026-27 is expected to be approximately $550,000. Total additional PSIF revenues, based on current projections, will be approximately $1,121,824, of which $374,000 will be allocated to Police PSIF. Combined, this will result in total available fund balance for the 5 years of $924,000. The anticipated costs allocated to Police PSIF for the remaining four years of the contract are $382,676, and those costs would be covered by the combined estimated $924,000 fund balance. The Finance Department has also confirmed that the remaining $1,189,070 costs of the agreement over the remaining four years are expected to be supported by Measure W annual revenues that are not otherwise committed to debt service or other budgeted expenditures.
Through contract negotiations and the bundled pricing provided under the Officer Safety Plan 10 Plus, the City is expected to achieve approximately $273,989.81 in average annual savings compared with the standard pricing of the included products and services.
Prior History:
The city previously entered into a five-year agreement with Axon Enterprise, Inc. that began in 2021. The fiscal impact was in the amount of $785,353.43 over the five-year contract term. The prior Axon agreement primarily included body-worn cameras, Fleet/in-car video equipment, software, and cloud-based evidence storage.
TASER equipment was purchased separately from ProForce Law Enforcement. Since 2012, the City has purchased TASER X26 devices and related equipment, including cartridges, holsters, and batteries, totaling $166,517.77 through the present date.
Accordingly, the City has incurred approximately $1,000,000 in identified expenditures for the prior Axon agreement and separate TASER purchases over these periods.
Procurement:
The Department's current body-worn camera, in-car video, and conducted energy device equipment has reached or exceeded its recommended service life. The proposed agreement will replace and modernize this equipment while adding integrated evidence management, cloud storage, training and certification resources, technical support, maintenance, and scheduled hardware replacement.
The agreement also includes TASER 10 training and program components, including replacement and training cartridges, targets, replacement devices, and instructor training resources at no additional cost within the negotiated package.
The integrated platform provides additional capabilities to support officer safety, evidence management, transparency, communication, privacy protection, and situational awareness, including AI-assisted translation, video redaction, and technology that can integrate multiple information sources to support real-time operations.
FISCAL IMPACT
The total cost of the proposed First Amendment is $1,937,507.88, which includes equipment, software licensing, cloud-based storage, warranties, maintenance, technical support, and scheduled hardware replacement during the contract term.
Funding for the first year of the agreement is included in the adopted FY 2026-27 budget with $270,063.11 of Measure W funds and $95,699.00 of Police Public Safety Impact Fees. Funding for subsequent years will be considered as part of the City’s annual budget adoption process and will remain subject to future City Council appropriations.
RELATIONSHIP TO CITY COUNCIL PRIORITIES ACTION PLAN
This agreement supports the priorities action plan related to Modern and Sustainable Organization to continue to emphasize transparency, accountability and documentation.
CONCLUSION
Approval of the proposed First Amendment is intended to improve officer safety, equipment reliability, evidence management, transparency, operational effectiveness, and community trust, while providing the Department with a modern and integrated technology platform for the next five years.
The proposed five-year First Amendment represents a $1,937,507.88 investment in updated public safety technology and services, with $365,762.11 in first-year funding already included in the FY 2026-27 adopted budget. Based on current projections, approximately $374,000 in Public Safety Impact Fees are anticipated over the five-year period, with the remaining costs expected to be supported by available Measure W revenues. Funding for subsequent years will remain subject to the City's annual budget process and future City Council appropriations.
ASSOCIATED DOCUMENTS
Exhibit A
Exhibit A-1