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Resolution authorizing a professional services agreement with EIDIM Group, Inc., for the installation and commissioning of a new LED video wall at the Emergency Operations Center in the amount not to exceed $227,830; authorize the expenditure of Public, Educational, and Government funds for the purchase including a 10% contingency of $22,783 for a total of $250,613; and authorize the City Manager to execute the agreement
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WHEREAS, the City’s Emergency Operation Center (EOC) supports a range of critical City and County functions and training exercises and requires reliable audio-visual equipment; and
WHEREAS, the EOC video wall system was installed in 2018 and over the past four years, has experienced many issues requiring support and repair from both City’s IT Department and outside vendors; and
WHEREAS, in April of 2025, IT Department staff posted a Request for Proposal (RFP) on the City’s procurement site to find an Audio-Visual vendor to install a more robust and reliable video wall; and
WHEREAS, vendors visited the EOC to gain a clear understanding of the system requirements and room layout before submitting their proposals; and
WHEREAS, eight proposals were received, the top four low-cost vendors were interviewed and EIDIM Group, Inc. was selected based on their comprehensive and effective solution; and
WHEREAS, staff recommend that the City Council approve a five-year agreement with EIDIM Group, Inc. for a new LED video wall at the City’s Emergency Operations Center that can be used for City training, emergency operations, and for city meeting and other content to be broadcasted on the Public, Educational, and Government channel, in the amount of $227,830 and a 10% contingency of $22,783 for a total not exceed amount of $250,613.
NOW, THERFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco hereby takes the following actions:
1. Approves Professional Services Agreement with EIDIM Group, Inc., in the amount of 227,830 and a 10% contingency of $22,783 for a total not to exceed amount of $250,613. A copy of the agreement is attached hereto and incorporated herein as Exhibit A.
2. Authorizes the expenditure of Public, Educational, and Government funds for the purchase in the above amounts.
3. Authorizes the City Manager to execute the Professional Services Agreement with EIDIM Group, Inc., in substantially the same form as Exhibit A, subject to approval as to form by the City Attorney, and to take any other action for the purpose of carrying out the intent of this resolution that do not materially increase the City’s obligations.