Title
Report regarding a resolution authorizing the approval of Budget Amendment #23.073 to include Program Supplemental Agreement No. F028 with the State of California for the Bridge Preventive Maintenance Program (Project No. st1703) in the amount of $115,089 and remove the $1,569,000 Highway Bridge Program grant amount from the total budget; and authorizing the approval of Budget Amendment #23.075 to remove the $528,000 Highway Bridge Program grant from the total project budget for the Grand Avenue Overhead Structure at US 101(Project No. st1804). (Lawrence Henriquez, Senior Civil Engineer)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution authorizing the approval of Budget Amendment #23.073 to include Program Supplemental Agreement No. F028 for the Bridge Preventive Maintenance Program (st1703) in an amount of $115,089 and remove the $1,569,000 Highway Bridge Program grant amount from the total budget; and authorizing the approval of Budget Amendment #23.075 to remove the $528,000 Highway Bridge Program grant from the total project budget for the Grand Avenue Overhead Structure at US 101 (st1804).
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BACKGROUND/DISCUSSION
The City of South San Francisco (“City”) has an ongoing Bridge Preventive Maintenance Program (BPMP) for the fourteen (14) vehicle bridges that are under the Caltrans Bridge Inspection Program. The BPMP was created to help local agencies extend the life of their bridges by performing certain activities that have been preapproved by the Federal Highway Administration.
The Bridge Preventive Maintenance Program Goals are to:
1. Maintain the existing inventory of bridges in a structurally safe and serviceable condition.
2. Correct minor structural deficiencies early in a bridge's life, rather than wait until a bridge has major problems requiring costly rehabilitation, reconstruction or replacement.
3. Extend the service lives of existing bridges.
4. Make efficient use of limited resources.
Caltrans inspects the bridges every two-years and submits its findings to the City. City staff determines the appropriate actions based upon the reports and Caltrans work recommendations.
The City is currently planning to rehabilitate 10 of the 14 bridges and the following table summarizes the future work:
|
PROJECT NO. |
DESCRIPTION |
NOTES |
|
st1703 |
Dunman St at Hickey Blvd #35C0032 |
Current BPMP* (Design) |
|
st1703 |
Colma Creek Bridge at Chestnut Ave #35C0079 |
Current BPMP (Design) |
|
st1703 |
Colma Creek Bridge at Spruce Ave #35C0078 |
Current BPMP (Design) |
|
No work planned |
Colma Creek Bridge at Spruce Ave #35C0126 |
No work indicated per Caltrans Report |
|
st1703 |
Colma Creek Bridge at Linden Ave #35C0031 |
Current BPMP (Design) |
|
No work planned |
San Mateo Ave at Airport Blvd #35C0048 |
Repairs completed in 2013 |
|
st1703 |
Colma Creek Bridge at Produce Ave #35C0021 |
Current BPMP (Design) |
|
st1703 |
Colma Creek Bridge at Utah Ave #35C0101 |
Current BPMP (Design) |
|
st1804 |
Grand Ave OH at US101 #35C0148L |
Grant funding expected in FY23/24 (Design) |
|
st1804 |
Grand Ave OH at US101 #35C0148R |
Grant funding expected in FY23/24 (Design) |
|
st1703 |
Oyster Pt Blvd OH at Gateway Blvd #35C0173 |
Current BPMP* (Design) |
|
No work planned |
San Bruno Canal Bridge at North Access Rd #35C0044 |
Bridge Replaced in 2018 (New Bridge #35C0206) |
|
st1703 |
San Bruno Canal Bridge at North Access Rd #35C0046 |
Current BPMP* (Design) |
|
st1703 |
San Bruno Canal Bridge at North Access Rd #35C0047 |
Current BPMP (Design) |
|
|
San Bruno Canal Bridge at North Access Rd #35C0164 |
Removed from list as it is owned by others |
*Bridge later added to the current BPMP
Program Supplemental Agreement No. F028
In August of 2016, the City submitted a funding request to Caltrans for the maintenance of seven bridges identified in the Caltrans Bridge Inspection Reports.
|
1 |
#35C0021 |
Colma Creek Bridge at Produce Avenue |
Repair of Concrete barriers and steel railings, replacing joint seals, and miscellaneous concrete spall repair |
|
2 |
#35C0031 |
Colma Creek Bridge at Linden Avenue |
Treat bridge deck with methacrylate, concrete spall repairs, replace joint seals, repair concrete barriers and steel railings, repair uneven sidewalk and repair large hole in concrete sidewalk |
|
3 |
#35C0047 |
San Bruno Canal Bridge at North Access Road |
Provide Cathodic Protection to the pile extensions, (remove unsound concrete and repair spalled surfaces in pile extensions), Inject cracks in pile extensions and bridge soffit |
|
4 |
#35C0078 |
Colma Creek Bridge at Spruce Avenue |
Treat bridge deck with methacrylate (Polyester Concrete Overlay instead of only methacrylate), and concrete spall repairs on the barriers |
|
5 |
#35C0079 |
Colma Creek Bridge at Chestnut Avenue |
Clean exposed steel reinforcement and repair concrete spalls at bridge rails |
|
6 |
#35C0101 |
Colma Creek Bridge at Utah Avenue |
Clean joint seals and deck drains, epoxy inject concrete cracks, repair minor concrete spalls on the barriers, epoxy inject cracks at pier walls, and fill void space under the sidewalk |
|
7 |
#35C0164 |
San Bruno Canal Bridge at North Access Road |
San Mateo County owned - subsequently removed from program |
Staff amended the project scope to include maintenance of three (3) additional bridges identified in the latest Caltrans Bridge Inspection Reports received in late 2019, after the original scope was written. Staff also removed bridge #35C0164 from the project once it was determined to be a San Mateo County owned bridge.
Staff is currently seeking Caltrans approval to update the project to include additional funding for maintenance of these three bridges and anticipates Caltrans will incorporate the requested modifications.
|
8 |
#35C0032 |
Dunman Street at Hickey Boulevard |
Replace cracked portion of sidewalk, and repair minor concrete spalls, (epoxy inject concrete cracks in abutment, and Repair asphalt concrete pavement at West abutment) |
|
9 |
#35C0173 |
Oyster Pt Boulevard OH at Gateway Boulevard |
Repair grade difference on sidewalk and minor concrete spall repairs |
|
10 |
#35C0046 |
San Bruno Canal Bridge at North Access Road |
Remove, clean and repair headers, and replace joint seals, (and epoxy inject concrete cracks in bridge soffit) |
|
|
#35C0164 |
San Bruno Canal Bridge at North Access Rd. |
San Mateo County owned - subsequently removed from program |
On November 20, 2019, the City received the Program Supplemental Agreement (PSA) No. F028 from Caltrans authorizing Preliminary Engineering for the original seven (7) bridges in an amount of $115,089.
The administration of state and federally funded local transportation projects is carried out by the benefiting agencies through the Caltrans Local Assistance Program. The City of South San Francisco has general authority as an administering agency; however, project-specific supplemental agreements are required for individual projects. The program supplement agreements allow for the reimbursement of project development costs. Program Supplement Agreement No. F028 authorizes Federal funding in the amount of $115,089 for preliminary engineering.
FISCAL IMPACT
st1703 - Bridge Preventive Maintenance Program:
A Program Supplemental Agreement No. F028 in the amount of $115,089 from Caltrans will be utilized for the Preliminary Engineering Phase. Subsequently, a Highway Bridge Program (HBP) grant fund in the amount of $1,569,000.00 appeared in past Capital Improvement Program (CIP), FY 2017-2018, annual funding assessments. Staff contacted Caltrans seeking the grant agreement and were informed that there was never an HBP grant issued for $1,569,000.
Therefore, the total project budget will be reduced by $1,569,000 to correct this error. The following table summarizes the revised project funding:
|
General Fund (Existing) |
$250,000 |
|
Infrastructure Reserves (Existing) |
$380,000 |
|
Grant HBP - PSA #28 |
$115,089 |
|
Amended Total Project Budget |
$745,089 |
As a standard condition of the PSA, the City agrees that any cost increase would be funded by the City. Should higher designer fee estimates be received, the City will be responsible for funding the shortfall to construct and deliver the project.
st1804 - Bridge Preventive Maintenance Program:
A Highway Bridge Program (HBP) grant fund in the amount of $528,000.00 appeared in past Capital Improvement Program (CIP), FY 2017-2018, annual funding assessments. Staff contacted Caltrans seeking the grant agreement and were informed that there was never an HBP grant issued for $528,000. Therefore, the total project budget will be reduced by $528,000 to correct this error. The following table summarizes the revised project funding:
|
Infrastructure Reserves (Existing) |
$172,000 |
|
Amended Total Project Budget |
$172,000 |
It should be noted that staff will be proactively seeking additional funding from state sources to proceed into the design phase.
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by improving traffic safety and experience.
CONCLUSION
Staff recommends that the City Council adopt a resolution authorizing the approval of Budget Amendment #23.073 to include Program Supplemental Agreement No. F028 for the Bridge Preventive Maintenance Program in an amount of $115,089 and remove $1,569,000 from the total project budget(st1703); and authorizing the approval of Budget Amendment #23.075 to remove the $528,000 Highway Bridge Program grant from the total project budget for the Grand Avenue Overhead Structure at US 101(st1804).