Title
Report regarding a resolution approving and authorizing the City Manager to enter into an agreement between the City of South San Francisco and the California Water Service for new water services to the Library, Parks and Recreation and Community Theater/ Council Chamber project in an amount not to exceed $346, 550.00. (Jacob Gilchrist, Director of Capital Projects)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution approving and authorizing the City Manager to enter into an agreement between the City of South San Francisco and California Water Service for new water services to the Library, Parks and Recreation and Community Theater/ Council Chamber project in the amount not to exceed $346,550.00.
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BACKGROUND/DISCUSSION
Water services within the City of South San Francisco are provided by California Water Service (CalWater). As part of new building construction, the new Library, Parks and Recreation facility requires a new main water supply line and water service connection points which include: 8” fire service, 2 fire hydrants, 2” irrigation service, and 4” domestic water service with a 3” meter. California Water Service will perform the installation of the meter, all the engineering, inspection, and all the necessary connections. Work will also include complete abandonment of an existing 6” main water line at the property. All the underground new 12” and 8” water line within the street right-of-way, infrastructure and work within the site will be handled by the general contractor.
CalWater offers customers two solutions for the construction and installation of new water mains necessary to connect a property’s service to the existing CalWater water main infrastructure. Customers can either have CalWater perform the installation or hire a third party contractor for the installation work. Staff elected the latter option as it gives the City better time certainty regarding the schedule of work and is ultimately less expensive than paying CalWater to do perform the work. In this case, CalWater still requires a fee for inspection, project management, taxes, and final connection of the new main to the existing CalWater service system. CalWater will retain ownership of typical fire service, domestic service, and irrigation service which is limited to the tee, gate valve, and pipe necessary to reach the City’s street right of way property line, and the City will install and own the balance of facilities located beyond the street right of way line on the City property.
After several rounds of negotiation, City staff and CalWater settled on a cost of $346,550 for CalWater’s work on this project. The remainder of the installation will be performed by the City' general contractor Swinerton Builders and their subcontractors. The cost of this work was anticipated in the overall LPR project budget of $103,000,000. Staff is requesting Council for approval of the $364,550 and authorization for the City Manager to enter into a service agreement with CalWater for inspection, connection and provision of services, and to execute any additional related documents that are necessary for this work. A correspondence from CalWater providing the $346,550 quote and a form agreement for services and facilities are attached to the accompanying resolution.
FISCAL IMPACT
There is no additional fiscal impact to the project budget approved on November 9, 2020 by City Council.
RELATIONSHIP TO STRATEGIC PLAN
This effort is included in the City’s Strategic Plan. It aligns with Priority #2 which is focused on enhancing quality of life and Priority #3 which is focused on enhancing public safety.
CONCLUSION
Approving the service fee amount and agreement for new water services with California Water Services for the COMMUNITY CIVIC CAMPUS: PHASE II, the Library, Parks and Recreation and Community Theater/ Council Chamber will provide the project with new water service facility connection points for the new facility. Approval of this service arrangement with CalWater is a necessary step to building and completing the Community Civic Campus project.