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Resolution approving a purchase agreement with One Workplace to purchase furniture and equipment for the Orange Memorial Park Aquatic Center Project (OMPAC) in an amount not to exceed $347,099.
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WHEREAS, the Project is defined as Orange Memorial Park Aquatic Center Project (OMPAC); and
WHEREAS, storage bins and storage furniture, activity room seating are needed as part of furniture, fixtures, and equipment (FF&E) to serve the new aquatic center for the City of South San Francisco; and
WHEREAS, lobby benches and lobby & office seating, new benches and exterior furniture are needed as part of FF&E to serve the new aquatic center for the City of South San Francisco; and
WHEREAS, new workstations, work desks, and work chairs are needed for the staff for Parks & Recreation Departments; and
WHEREAS, funding for the Project is included in the City of South San Francisco Capital Improvements Program (“CIP”), and sufficient funds are available to cover the purchase order cost; and
WHEREAS, this agreement is for the purchase of furniture, equipment, and installation services; and
WHEREAS, the new furniture and equipment has been reviewed and accepted by the Parks & Recreation Departments for its serviceability and mission usefulness; and
WHEREAS, the new furniture and equipment will have an economic lifespan of a minimum of five years; and
WHEREAS, South San Francisco Municipal Code Section 4.04.040 authorizes the City to purchase or contract for specified supplies, services, and equipment via “piggyback.” City purchases may be made by taking advantage of valid contract terms that have been negotiated by another governmental agency, if that agency has used a quote or bid process that substantially conforms with the procedures established by state law; and
WHEREAS, the majority of new furniture and equipment will be purchased under existing government “piggyback” contract under:
A. California Multiple Award Schedule (CMAS), which offers a wide variety of commodities, non-IT Services, and information technology products and services at prices which have been assessed to be fair, reasonable, and competitive. The CMAS Program creates a pool of suppliers that an agency can solicit offers from. When utilized correctly, CMAS streamlines the procurement process.
B. Eaulis Group, a Public Sector purchasing cooperative which delivers compliant, publicly procured cooperative agreements to public sector entities across the country.
C. E&I Cooperative Services (E&I) is a member-owned, non-profit sourcing cooperative exclusively focused on serving the education community and because that is E&I’s sole focus, they are uniquely equipped with knowledge and experience.
D. National Cooperative Purchasing Alliance (NCPA) utilizes state-of-the-art procurement resources and solutions that result in cooperative purchasing contracts that ensure all public agencies are receiving products and services of the highest quality at the lowest prices.
E. OMNIA Partners, Public Sector (OMNIA) is a cooperative purchasing organization that partners with lead public agency.
F. Sourcewell, a service cooperative created by the Minnesota legislature as a local unit of government.
G. The Interlocal Purchasing Systems (TIPS) is a national purchasing cooperative led by Region 8 Education Service Center (Region 8 ESC) from Texas.
WHEREAS, staff has reviewed and confirmed that these cooperative purchasing schemes and contract structures are valid and in compliance with local, state, and City purchasing procedures.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco hereby approves a Purchase Agreement with One Workplace of Santa Clara, California in an amount not to exceed $347,099, a form of which is attached hereto and incorporated herein as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in substantially the same form as Exhibit A on behalf of the City upon timely submission of One Workplace signed contract and all other required documents, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute all other related documents necessary to achieve the intent of this resolution and accompanying staff report, which documents are consistent with the price and terms approved herein and that do not materially increase the City’s obligations, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Project Budget consistent with the information contained in the accompanying staff report.
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