Title
Report regarding a resolution authorizing the City Manager to execute the Second Amendment to the purchase and services agreement with Edgeworth Integration, LLC for the replacement of security cameras, video management software and server equipment in an additional amount not to exceed $139,429.80, and a total not to exceed amount of $355,546.80. (Tony Barrera, Director of Information Technology)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute the Second Amendment to the purchase and services agreement with Edgeworth Integration, LLC for the replacement of security cameras, video management software and server storage for Miller Garage.
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BACKGROUND/DISCUSSION
At the April 4, 2022 City Council meeting, Council approved a resolution to replace security cameras, software and server located at the Corporation Yard, Water Quality Treatment Plant, Orange Memorial Park and Centennial Trail. The City entered into a purchase and services agreement with Edgeworth Integration LLC to install the new system. On July 20, 2022, a First Amendment was executed to extend the project completion date from September 30, 2022 to December 31, 2022, to allow for equipment shipping delays. The project is now complete, and the new system is fully operational.
In phase two of the security camera replacement project, Miller Garage cameras will be replaced. Currently, Miller Garage has twenty-three multi-lens cameras all of which are over ten years old with outdated video management software and server. Upgrading the system will provide improved functionality, faster retrieval, and clearer images. Hence, a Second Amendment to the services agreement is needed.
Edgeworth Integration provided a quote to replace all twenty-three cameras with new Avigilon cameras, one high performance server and Avigilon video management software. The video management system will store over one year of data to comply with California law and has the capacity to migrate future cameras to the system. The new software will provide authorized staff with an easier and faster export process and new analytical search functions, excluding facial recognition software. Edgeworth offers a one-year warranty for labor and support, while the server comes with a five-year warranty and the cameras with a three-year warranty.
The cost to upgrade the Miller Garage security camera system and server is $116,192. Staff is also adding a 20% contingency to the contract for total cost of $139,429.80. The new amount under the Agreement, excluding contingency, would be $332,308.50. Agreement cost details are as shown below:
|
Original Agreement and 1st Amendment |
$216,117.00 |
|
2nd Amendment Amount |
$116,191.50 |
|
2nd Amendment 20% Contingency |
$23,238.30 |
|
AGREEMENT NOT TO EXCEED AMOUNT |
$355,546.80 |
FISCAL IMPACT
City Council approved $120,000 using the Parking District funds for fiscal year 2022-2023 to upgrade the equipment at the Miller Garage. The contingency funds will be taken from the Information Technology 2022-2023 operating budget.
RELATIONSHIP TO STRATEGIC PLAN
This item is in line with the Strategic Plan Priority: Public Safety
CONCLUSION
The City’s security camera system is an important component to deter and resolve crimes. The current system is outdated and must be replaced to capture necessary footage.
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute the Second Amendment to the purchase and services agreement with Edgeworth Integration, LLC for the replacement of security cameras, video management software and server storage for Miller Garage.