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Resolution approving a purchase agreement with Landscape Structures Inc. to purchase play structure equipment for the Centennial Trail Improvements project (pk2302) in an amount not to exceed $240,730.99.
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WHEREAS, the City is undertaking the Centennial Trail Improvements Project (“Project”) and new play structure equipment is needed as part of the planned improvements to the Project park; and
WHEREAS, under SSF Municipal Code section 4.04.040 authorize City to purchase or contract for specified supplies, services, and equipment via “piggyback.” City purchases may be made by taking advantage of valid contract terms that have been negotiated by another governmental agency, if that agency has used a quote or bid process that substantially conforms with the procedures established by state law; and
WHEREAS, the play structure equipment is proposed to be purchased under existing government “piggyback” contract under Sourcewell Contract #28584, with Landscape Structure Inc. of Delano, Minnesota in an amount not to exceed $240,730.99; and
WHEREAS, staff has reviewed and confirmed that these cooperative purchasing schemes and contract structures are valid and in compliance with local, state and SSF purchasing procedures, and that the purchase would reflect the pollinator theme selected based on community input; and
WHEREAS, construction deadline of June 2024 is set by the Clean California grant funding awarded to the Project; and
WHEREAS, funding for the Project is included in the City of South San Francisco Capital Improvements Program (“CIP”), and sufficient funds are available to cover the purchase order cost; and
WHEREAS, purchase order amount is included in the Centennial Trail Improvements project budget, totaling a project total amount of $4,818,478.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby approves a Purchase Agreement with Landscape Structure Inc. of Delano, Minnesota in an amount not to exceed $240,730.99, a form of which is attached hereto and incorporated herein as Exhibit A; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in substantially the same form as Exhibit A on behalf of the City upon timely submission of Landscape Structures Ins. a signed contract and all other required documents, subject to approval as to form by the City Attorney; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute all other related documents necessary to achieve the intent of this resolution and accompanying staff report, which documents are consistent with the price and terms approved herein and that do not materially increase the City’s obligations, subject to approval as to form by the City Attorney; and
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Project Budget consistent with the information contained in the accompanying staff report.
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