Title
Resolution awarding a construction contract to DC Electric Group, Inc. of Cotati, California for Downtown and Old Town Lighting Improvements Project (No. PK2307, Bid No. 2702) in an amount not to exceed $623,860 authorizing a total construction contract authority budget of $751,750 and authorizing the City Manager to execute the agreement on behalf of the City; and acceptance of $1,263,372 in grant funding from Peninsula Clean Energy Authority and approving associated Budget Amendment Number 25.051.
body
WHEREAS, the Downtown and Old Town Lighting Improvements Project (“Project”) will improve pedestrian safety and experience along Grand Avenue (from Spruce Avenue to Airport Boulevard) and Linden Avenue (from Railroad Avenue to Airport Boulevard) by upgrading the street lighting to LED fixtures and enhancing the lighting levels; and
WHEREAS, the City issued a notice inviting bids for the project on March 10, 2025 and March 17, 2025, and on April 10, 2025, staff received nine (9) bid received bid proposals in response; and
WHEREAS, DC Electric Group, Inc. of Cotati, California was the lowest responsible bidder and provided competitive unit prices; and
WHEREAS, staff recommends awarding the construction contract to DC Electric Group, Inc. of Cotati, California in an amount not to exceed $623,860, which is the total for the base bid plus the bid alternate; and
WHEREAS, staff also requests the City Council to authorize a construction contract authority budget of $623,860, with additional $127,890 contingency, totaling a construction budget of $751,750 for the Project; and
WHEREAS, the Project is included in the City of South San Francisco’s fiscal year 2024-25 Capital Improvement Program (Project No. PK2307); and
WHEREAS, the City has been awarded $1,263,372 of Peninsula Clean Energy funds and staff recommends accepting these funds to support the Project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco hereby awards a construction contract, a draft of which is attached hereto and incorporated herein as Exhibit A, for the DC Electric Group, Inc. of Cotati, California, in an amount not to exceed $623,860 conditioned on DC Electric Group, Inc.’s timely execution of the Project contract and submission of all required documents, including but not limited to, certificates of insurance and endorsement, in accordance with the Project documents.
BE IT FURTHER RESOLVED the City Council authorizes a total construction contract authority budget of $751,750 and authorizes the City Manager to utilize unspent amount of the total Project budget, if necessary, towards additional construction contingency budget.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the construction contract in substantially the same form as Exhibit A and any other related documents on behalf of the City upon timely submission by DC Electric Group, Inc. of the signed contract and all other documents, subject to approval by the City Attorney.
BE IT FURTHER RESOLVED that the City Council approves Budget Amendment Number 25.051 which would amend the Fiscal Year 2024-25 Capital Improvement Program adding a new allocation of $1,263,372 of Peninsula Clean Energy funds to CIP No. PK2307.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of the staff report or this resolution.
* * * * *