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A resolution approving a purchase agreement for the procurement of information technology (IT) equipment / computer hardware and authorizing the City Manager to execute the agreement with Dell Marketing L.P. in the amount not to exceed $240,396.66.
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WHEREAS, the Civic Campus Phase II - Library | Parks & Recreation (pf2103/pf2207) requires information technology (“IT”) equipment and computer hardware for the successful operation of the facility. In 2020, City staff and project consultants from (SmithGroup & Kitchell CEM) coordinated to select the appropriate computer and technology systems; and
WHEREAS, on November 9, 2020 the overall budget of $103,000,000 was finalized to include Furniture, Fixtures, and Equipment (FF&E) including computers and IT equipment for the new Library | Parks & Recreation facility; and
WHEREAS, the existing information technology (IT) equipment has been in service for over six years and have reached the end of economic life; and
WHEREAS, new IT equipment includes workstations (computer, monitor, keyboard, mouse) used daily by staff; and
WHEREAS, this agreement is for the purchase of equipment only (no services); and
WHEREAS, the new IT equipment must be compatible with the existing equipment used at other City facilities, which use Dell Technologies products as the standard for desktops, laptops, and servers; and
WHEREAS, the new equipment will have an economic anticipated lifespan of six years; and
WHEREAS, South San Francisco Municipal Code section 4.04.040(b) and the City purchasing policy further allow the City to purchase goods and services through cooperative purchasing programs with other government agencies, if the contract terms are valid and have been negotiated by another governmental agency using a quote or bid process that substantially conforms to the procedures established by state law and the City purchasing ordinance; and
WHEREAS, Dell Marketing L.P. has provided a quote based on the National Association of State Procurement Officials (NASPO) Valuepoint purchasing program and a participating addendum agreement with the State of California, and staff has confirmed that this quote process substantially conformed to the City’s requirements and state law.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco adopts a resolution approving a Purchase Agreement with Dell, Inc., a form of which is attached hereto and incorporated herein as Exhibit A, in an amount not to exceed $240,396.66 in substantially the same form as attached hereto; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in substantially the same form as Exhibit A on behalf of the City upon timely submission by Dell, Inc. of a signed contract and all other required documents, and to execute additional documents for the purposes of carrying out the intent of this resolution, subject to approval as to form by the City Attorney.
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