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Report regarding consideration of an updated Memorandum of Understanding, Version 16 between the City of South San Francisco and the South San Francisco Unified School District and adoption of a resolution authorizing the City Manager to execute the agreement and to receive an annual report on the status of the Memorandum of Understanding, Version 16. (Scott Campbell, Chief of Police)
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RECOMMENDATION
Recommendation
It is recommended that the City Council receive a report on the status of the Memorandum of Understanding, Version 16 between the City of South San Francisco and the South San Francisco Unified School District and approve the associated resolution to continue the agreement for the 2024-2025 school year.
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BACKGROUND/DISCUSSION
Per action of the City Council and Board of Trustees in 2023, the South San Francisco Police Department (SSFPD) and South San Francisco Unified School District (SSFUSD) adopted a Memorandum of Understanding (MOU) which commenced for the 2023-24 school year. This MOU consists of guidelines to inform the relationship between the SSFUSD and the School Liaison Officer (SLO) program of the SSFPD which expired on June 30, 2024.
The terms of the MOU require an annual review and presentation to evaluate the effectiveness of the program, and whether the parameters of the MOU are being followed. Furthermore, the MOU shall be reconsidered for renewal by both the City of South San Francisco and the SSFUSD for each successive fiscal year.
Factors incorporated in the South San Francisco Police Departments annual report include:
• Aggregated data on police contacts with students
• A summary of the student arrests and citations by gender, race/ethnicity, and any other relevant data.
• Success of established program goals and objectives
• An appraisal of areas with opportunities for improvement
The South San Francisco Unified School District Board of Trustees approved the renewal of version 16 of the MOU between SSFPD and SSFUSD on June 20, 2024, and recommend a minor change as follows:
Section X(c) Program Evaluation, Assessment, and Report:
The City Council and District Board of Trustees will receive a report each
June/July, following the end of each school year, beginning in June/July 2023
regarding the Program. The report will be based on information available from the
concluding school year. A purpose of the report is to provide the City Council and
Board of Trustees with information relevant to their consideration of whether the
program should be renewed for another year. The report will summarize the review
described in this section, including an appraisal of whether the program is
achieving its intended goals and objectives, and any improvements or adjustments
to the Program proposed by the City Manager and Superintendent. The report will
be presented to the City Council and District Board of Trustees as part of their
consideration of annual renewal of this MOU, as described in Section XIII(a).
Section XIII(a) Renewal and Termination:
The initial term of this MOU shall commence 30 days after the MOU has been
approved by both the City Council and the District’s Board of Trustees, and shall
remain in effect through June 30, 2025. Beginning in June/July 2023, and each
June/July thereafter, this MOU shall be reconsidered for renewal by both the City
of South San Francisco and the District for each successive fiscal year, unless
either party gives written notice of termination as set forth in subsection (b) below.
For purposes of this MOU, the fiscal year begins on July 1st and ends on June
30th each year. In the event that the City Council or Board of Trustees is unable
to complete deliberations on renewal of this MOU prior to June 30th each year, the
MOU may be renewed at any time and will apply to the balance of the fiscal year
in which it is renewed. The District or City Council can at any time agendize this at
any of their respective meetings.
FISCAL IMPACT
There is no known fiscal impact on the City’s General Fund.
RELATIONSHIP TO STRATEGIC PLAN
The MOU meets strategic planning objective 3.0 Public Safety: providing skilled police, emergency and medical service and emergency management.
CONCLUSION
Staff recommends that the City Council adopt a resolution to accept the report on the status of the Memorandum of Understanding, Version 16 between the City of South San Francisco and the South San Francisco Unified School District and approve the associated resolution to continue the agreement for the 2024-2025 school year.
Attachments:
1. MOU v16
2. Presentation