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Report regarding a Program Supplemental Agreement with the State of California for the Grand Avenue Bridges Project (Project No. st1804). (Lawrence Henriquez, Senior Engineer)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute Program Supplemental Agreement (PSA) No. F033 with the State of California, for the Grand Avenue OH Bridges Project (st1804) in association with the Bridge Preventative Maintenance Program in the amount of $592,000 with a local match in the amount of $148,000; and approve Budget Amendment Number 24.046 adding $740,000 to the project.
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BACKGROUND/DISCUSSION
The City of South San Francisco (“City”) has an ongoing Bridge Preventative Maintenance Program (BPMP) for the Grand Avenue Bridges since they fall under the Caltrans Bridge Inspection Program (Attachment 1- Grand Avenue OH Bridges Location Map). The BPMP was created to help local agencies extend the life of their bridges by performing certain activities that have been preapproved by the Federal Highway Administration.
The Bridge Preventative Maintenance Program Goals are to:
1. Maintain the existing inventory of bridges in a structurally safe and serviceable condition.
2. Correct minor structural deficiencies early in a bridge's life, rather than wait until a bridge has major problems requiring costly rehabilitation, reconstruction or replacement.
3. Extend the service lives of existing bridges.
4. Make efficient use of limited resources.
Caltrans inspects the bridges every two years and submits its findings to the City. City Staff determines the appropriate actions based upon the reports and Caltrans work recommendations.
A summary of the recent bridge rehabilitation history and planned projects is outlined in the following table:
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BRIDGE NO. |
DESCRIPTION |
NOTES |
|
#35C0032 |
Dunman St at Hickey Blvd |
Current BPMP* (Design) + Repairs in 2013 |
|
#35C0079 |
Colma Creek Bridge at Chestnut Ave |
Current BPMP (Design) + Repairs in 2013 |
|
#35C0078 |
Colma Creek Bridge at Spruce Ave (N-S) |
Current BPMP (Design) |
|
#35C0126 |
Colma Creek Bridge at Spruce Ave (E-W) |
No work indicated per Caltrans Report |
|
#35C0031 |
Colma Creek Bridge at Linden Ave |
Current BPMP (Design) |
|
#35C0048 |
San Mateo Ave at Airport Blvd |
Repairs in 2013 project |
|
#35C0021 |
Colma Creek Bridge at Produce Ave |
Current BPMP (Design) |
|
#35C0101 |
Colma Creek Bridge at Utah Ave |
Current BPMP (Design) + Repairs in 2013 |
|
#35C0148L |
Grand Ave OH at US101 (westbound) |
Grant funding expected in FY23/24 (Design) |
|
#35C0148R |
Grand Ave OH at US101 (eastbound) |
Grant funding expected in FY23/24 (Design) |
|
#35C0173 |
Oyster Pt Blvd OH at Gateway Blvd |
Current BPMP* (Design) + Repairs in 2013 |
|
#35C0206 |
San Bruno Canal Bridge at S. Airport Blvd |
Bridge Replaced in 2018 |
|
#35C0046 |
San Bruno Canal Bridge at North Access Rd / S. Airport Blvd |
Current BPMP* (Design) + Repairs in 2013 |
|
#35C0047 |
San Bruno Canal Bridge at North Access Rd (adjacent to Park SFO exit/entryway) |
Current BPMP (Design) + Repairs in 2013 |
Two of the 15 City bridges (Grand Ave OH Bridges at US 101 / ST1804) under the Caltrans Bridge Inspection Program will be rehabilitated. Bridge #35C0126 (Colma Creek Bridge at Spruce Ave), has no repairs recommended per the latest Caltrans Bridge Inspection Report.
Program Supplemental Agreement No. F033
In October 2017, the City entered into an Administering Agency-State Agreement for Federal Aid with Caltrans for the maintenance of the Grand Avenue OH Bridges identified in the Caltrans Bridge Inspection Reports.
|
1 |
#35C0148L |
Grand Ave Bridge due westbound between Dubuque Ave & E. Grand Ave |
Overlay concrete deck with methacrylate; patch concrete spalls on deck and left bridge terminus at Abutment 6; clean and paint the steel closed web box girder superstructure. |
|
2 |
#35C0148R |
Grand Ave Bridge due eastbound between Dubuque Ave & E. Grand Ave |
Remove any spalled or delaminated concrete on the deck and edge of deck; patch with suitable material, blast clean and place methacrylate; clean and paint the steel closed web girder superstructure; clear all deck drains that have been blocked by dirt and debris. |
On February 28, 2024, the City received the Program Supplemental Agreement (PSA) No. F033 from Caltrans authorizing Preliminary Engineering for the Grand Avenue OH Bridge in an amount of $592,000.
The administration of state and federally funded local transportation projects is carried out by the benefiting agencies through the Caltrans Local Assistance Program. The City of South San Francisco has general authority as an administering agency; however, project-specific supplemental agreements are required for individual projects. The program supplement agreements allow for the reimbursement of project development costs. Program Supplement Agreement No. F033 authorizes Federal funding in the amount of $592,000 for preliminary engineering. The City’s matching fund for preliminary engineering is estimated at $148,000. The estimated total project cost for the preliminary engineering is $740,000.
As a standard condition of the PSA, the City agrees that any cost increase would be funded by the City. Should designer fee estimates received be higher, the City will be responsible to fund the shortfall to complete the design and deliver the project. With funding identified, City Staff will prepare and issue a Request for Proposals (RFP) to select a consultant to provide such design services.
FISCAL IMPACT
The City will commit to funding a 20% local match of the total $740,000 for the Grand Avenue OH Bridges rehabilitation. The following table details the project budget:
|
FUNDING SOURCE |
AMOUNT |
PURPOSE |
|
Federal |
$592,000 |
Preliminary Engineering |
|
Citywide TIF |
$148,000 |
Local Match |
|
Total |
$740,000 |
|
The City’s Fiscal Year 2023-24 Capital Improvement Program budget included an unspent budget of $ 226,994 for this project. When combined with the Federal funding of $592,000 and the local match of $148,000, a total of $966,994 is available for the project.
The project includes funding though the Highway Bridge Program (HBP) Grant program and establishes a Disadvantaged Business Enterprise (DBE) participation goal of 13%.
The City is eligible for reimbursement of Caltrans approved project related expenditures including City expenditures and consultant fees for project administration, CEQA publications, public notifications, permits, and other direct costs.
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by improving traffic safety and experience.
CONCLUSION
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute Program Supplemental Agreement No. F033 with the State of California in the amount of $592,000 with a local match in the amount of $148,000; and approve Budget Amendment Number 24.046 to increase both revenue and appropriation of $740,000 to the project.
ATTACHMENTS
1. Grand Avenue OH Bridges Location Map
2. Exhibit A - Program Supplemental Agreement