Title
Resolution authorizing the City Manager or designee to execute a purchase agreement with Haaker Equipment Company for the purchase of a 4-ton hot box asphalt patch truck in an amount not to exceed $306,717.17.
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WHEREAS, the City of South San Francisco ("City") Public Works Department is responsible for maintaining City streets and pavement infrastructure to support safe and reliable transportation throughout the City; and
WHEREAS, Public Works staff identified the need to procure a 4-ton hot box asphalt patch truck to replace aging equipment and support the City's ongoing street maintenance and pavement repair operations; and
WHEREAS, the hot box asphalt patch truck will allow asphalt material to be transported and maintained at the appropriate working temperature, improving the efficiency and flexibility of pavement repair operations and allowing work to be performed during appropriate off-peak hours; and
WHEREAS, the purchase will improve operational efficiency, support timely pavement maintenance, reduce traffic impacts, and enhance safety for City staff and members of the public; and
WHEREAS, the purchase of a 4-ton hot box asphalt patch truck was originally planned for Fiscal Year 2025-26, but due to the procurement and ordering process associated with this type of specialized equipment, the purchase was not completed during that fiscal year and is instead being completed in Fiscal Year 2026-27; and
WHEREAS, sufficient funding is available within the Equipment Replacement Fund (Fund 784) to complete the purchase, and no additional appropriation is required; and
WHEREAS, rather than conducting a separate competitive solicitation, staff recommends utilizing Sourcewell Contract No. 050625-FRM, which was competitively solicited and awarded through Sourcewell's cooperative purchasing program; and
WHEREAS, Chapter 4.04 of the South San Francisco Municipal Code and the City's Purchasing Procedures permit the use of cooperative purchasing agreements when applicable requirements are satisfied; and
WHEREAS, Haaker Equipment Company is an authorized dealer under the applicable Sourcewell cooperative purchasing contract and has provided pricing for the 4-ton hot box asphalt patch truck in an amount not to exceed $306,717.17; and
WHEREAS, staff reviewed the applicable cooperative purchasing documentation and determined that utilizing Sourcewell Contract No. 050625-FRM is consistent with applicable City purchasing requirements and represents the best overall value to the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco as follows:
1. The foregoing recitals are true and correct and are incorporated herein by reference.
2. The City Council hereby authorizes the City Manager or designee to execute a purchase agreement with Haaker Equipment Company for the purchase of a 4-ton hot box asphalt patch truck in an amount not to exceed $306,717.17, subject to approval as to form by the City Attorney.
3. The City Council hereby authorizes the City Manager or designee to execute any documents, non-substantive amendments, or administrative actions necessary to implement the purchase agreement and complete the acquisition, provided that such actions are consistent with the approved budget, do not increase the City's total financial obligation beyond the amount authorized by this Resolution, and are otherwise consistent with applicable purchasing authority.
4. Funding for the purchase shall be provided from the Equipment Replacement Fund (Fund 784), in an amount not to exceed $306,717.17.
5. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was adopted by the City Council of the City of South San Francisco at a regular meeting held on October 14, 2026.
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