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Resolution amending First Amendment to a construction contract with HP Communications, Inc. in the amount not to exceed $1,752,585.90 and approving a Second Amendment to a services agreement with Kimley-Horn & Associates, Inc. (Project No. pf2210, Bid No. 2697) in the amount not to exceed $255,130, and increasing Project No. pf2210 fund with Budget Amendment 26.034 in the amount of $150,000 from Traffic Impact fees for a total project budget of $1,929,941, and authorizing the City Manager to execute the amendments. (Tony Barrera, Director of Information Technology)
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WHEREAS, on September 25, 2024, City Council approved a contract with HP Communications, Inc. for a total budget of $1,148,368.61 and authorized the City Manager to execute the agreement; and
WHEREAS, the Camaritas/Westborough intersection to 1 Chestnut Avenue would benefit from fiber-optic cables for high-speed connectivity between the Police Station and the future Fire Station 63; and
WHEREAS, installing conduit on West Orange Avenue would benefit Orange Park and the new Aquatic Center by providing high-speed internet; and
WHEREAS, connecting City-owned traffic signal cabinets at Camaritas/Westborough Avenue would integrate this location to the City’s adaptive traffic signaling system and improve traffic flow; and
WHEREAS, HP Communications, Inc. quoted the City $754,005 to install 3” conduit and 48-strand fiber cables to the Police Station, install conduit on West Orange Avenue to Orange Park and to connect traffic cabinets at Camaritas/Westborough Avenue; and
WHERAS, Staff recommend adding a $56,700 contingency to the HP Communications Inc. purchase order for any unforeseen costs; and
WHEREAS, Kimley-Horn & Associates, Inc. quoted the City $15,015 for infrastructure design services related to the additional construction; and
WHEREAS, it is recommended that the construction contract with HP Communications be amended and the services agreement with Kimley-Horn be further amended to reflect these additional scopes of work and costs; and
WHEREAS, adopting this resolution to approve these amendments will have no fiscal impact on the general fund as the proposed contract amendment will be funded with ARPA and Traffic Impact Funds.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco hereby take the following actions:
1. Approves the First Amendment to the Public Works Improvement Agreement (construction contract) with HP Communications, Inc., attached hereto and incorporated herein as Exhibit A, for an additional $754,005, new not-to exceed total $1,752,585.90, plus $56,700 contingency,
2. Approves the Second Amendment to the Services Agreement with Kimley-Horn & Associates Inc., attached hereto and incorporated herein as Exhibit B, for an additional $15,015, new contract total $255,130.
3. Approves an amended construction budget of $ 1,929,941 by approving Budget Amendment 26.034.
4. Authorizes the City Manager to execute the contract amendments with HP Communications, Inc. and Kimley-Horn & Associates, Inc. in substantially the same form as Exhibits A and B, conditioned on HP Communication, Inc. and Kimley-Horn & Associates’ timely execution of the amendments and submission of all required documents and subject to approval as to form by City Attorney, and to take any other action for the purpose of carrying out the intent of this resolution that do not materially increase the City’s obligation.
5. Authorizes the City Manager to execute any other related documents on behalf of the City upon timely submission by HP Communications, Inc. and Kimley-Horn & Associates, Inc. subject to approval as to form by the City Attorney.
6. Authorizes the City Manager to take any other related actions consistent with the intention of the resolution and accompanying staff report.
7. Authorizes a total construction contract authority budget of $1,929,941and authorizes the City Manager to utilize unspent amount of the total Project budget, if necessary, towards additional construction contingency budget.