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Resolution authorizing the City Manager or their designee to execute a Consulting Services Agreement with the Child Care Coordinating Council (4Cs) of San Mateo County in an amount of $100,000, plus a $10,000 contingency, for a total authorized amount not to exceed $110,000 for the design and administration of the City of South San Francisco Child Care Expansion Grant Program, and amending the Parks and Recreation Department’s fiscal year 2026-27 operating budget pursuant to Budget Amendment Number 27.023 to appropriate $610,000 for consultant services and pilot grant awards.
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WHEREAS, the City of South San Francisco ("City") has demonstrated a longstanding commitment to supporting and expanding access to quality child care services for local families; and
WHEREAS, the City established its Child Care Impact Fee in 2001 to support the development of child care facilities needed to accommodate growth and development; and
WHEREAS, the City seeks to establish a pilot Child Care Expansion Grant Program ("Grant Program") to support improvements that create or expand licensed child care spaces within South San Francisco, including improvements undertaken by licensed child care centers and family child care homes; and
WHEREAS, the City proposes an initial allocation of $500,000 for grant awards to establish an accessible, transparent, and accountable funding process and evaluate opportunities for future program expansion; and
WHEREAS, on September 8, 2026, the City issued a Request for Proposals ("RFP") seeking qualified firms or organizations to assist with the design, implementation, and administration of the Grant Program; and
WHEREAS, the City received five proposals, which were evaluated by a panel of Parks and Recreation Department representatives based on the criteria established in the RFP; and
WHEREAS, following evaluation of written proposals and interviews with the four highest-ranked proposers, Child Care Coordinating Council of San Mateo County ("4Cs") was identified as the highest-ranked proposer and recommended for selection; and
WHEREAS, 4Cs, through its Build Up San Mateo County initiative, has demonstrated relevant experience in child care facilities, infrastructure grant administration, provider outreach, and technical assistance; and
WHEREAS, the proposed Consulting Services Agreement provides for services including grant program design, development of eligibility criteria and program guidelines, provider outreach, applicant technical assistance, application review and evaluation, grant administration, project monitoring, and program reporting; and
WHEREAS, 4Cs has proposed to perform these services for $100,000, and staff recommends an additional $10,000 in contingency contract authority to address unforeseen program administration needs, for a total authorized amount not to exceed $110,000; and
WHEREAS, funding for the proposed consulting services and pilot grant awards is anticipated to be provided through the City's Child Care Impact Fee Fund, subject to applicable legal requirements and consistency with the purposes of the fee program; and
WHEREAS, Budget Amendment Number 27.023 appropriates $610,000 from the Child Care Impact Fee Fund to the Parks and Recreation Department's fiscal year (FY) 2026-27 operating budget, consisting of $100,000 for consultant services, $10,000 for consultant services contingency, and $500,000 for grant awards; and
WHEREAS, the City will retain authority over final grant program policies, funding recommendations, and approval of individual grant awards, consistent with applicable City policies and approval requirements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby:
1. Approves the Consulting Services Agreement with Child Care Coordinating Council of San Mateo County for the design and administration of the Child Care Expansion Grant Program in an amount of $100,000, attached hereto and incorporated herein as Exhibit A.
2. Authorizes a contingency of $10,000 for additional services or unforeseen program administration needs within the scope of the agreement, resulting in a total authorized contract amount not to exceed $110,000.
3. Authorizes the City Manager or their designee to execute the Consulting Services Agreement substantially in the form as Exhibit A and to execute any necessary amendments or related documents, subject to approval as to form by the City Attorney, provided that such amendments do not increase the total authorized contract amount beyond $110,000 or materially alter the scope of services.
4. Approves Budget Amendment Number 27.023, appropriating $610,000 from the Child Care Impact Fee Fund to the Parks and Recreation Department's Fiscal Year 2026-2027 Operating Budget as follows:
Expenditure Category Amount
Consulting Services $100,000
Consulting Services Contingency $10,000
Grant Awards $500,000
TOTAL $610,000
5. Directs that expenditures from the Child Care Impact Fee Fund be made only to the extent consistent with applicable legal requirements and the authorized purposes of the City's Child Care Impact Fee Program.
6. Clarifies that the appropriation of grant funding does not constitute approval of individual grant awards. The process for reviewing and approving individual grants shall be developed in coordination with City staff and implemented in accordance with applicable City policies and approval requirements.
7. Authorizes the City Manager or their designee to take further actions as may be necessary to implement this resolution, consistent with the authorizations and limitations set forth herein.
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