Title
Resolution authorizing the City Manager to execute a service agreement with Nor-Cal Moving Services to move the Main Library’s collection and Parks & Recreation’s items and equipment from existing facilities to the new building, the Library, Parks and Recreation, Community Theater/Council Chambers Project (LPR) in an amount not to exceed $231,980.16.
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WHEREAS, the City is carrying out a project entitled Phase 2: Library, Parks & Recreation and Community Theater / Council Chambers (“LPR”) (“Project”); and
WHEREAS, the existing library collection must be moved from the Main Library to serve the new library for the City of South San Francisco; and
WHEREAS, the existing staff offices and items must be moved from the Main Library to serve the new library for the City of South San Francisco; and
WHEREAS, the existing items, staff offices, decorations, musical instruments, and equipment must be moved from the existing MSB building to the new Library and Parks & Recreation building; and
WHEREAS, staff issued a Request for Proposal (RFP) for moving services on April 12, 2023, and based on the City’s RFP evaluation and interview procedures, a staff selection committee unanimously selected Nor-Cal Moving Services as the best qualified and value vendor; and
WHEREAS, funding for the Project is included in the City of South San Francisco Capital Improvements Program (“CIP”), and sufficient funds are available to cover the moving cost; and
WHEREAS, the City and Nor-Cal Moving Services have negotiated a services agreement; and
WHEREAS, the vendor’s proposal amount was included in the LPR project budget presented to City Council on November 9, 2020, totaling a project total amount of $101,000,000.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby approves a Services Agreement with Nor-Cal Moving Services of Hayward, California in an amount not to exceed $231,980.16, as attached hereto and incorporated herein as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in substantially the same form as Exhibit A on behalf of the City upon timely submission of Nor-Cal signed vendor agreement and all other required documents, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute all other related documents necessary to achieve the intent of this resolution and accompanying staff report, which documents are consistent with the price and terms approved herein and that do not materially increase the City’s obligations, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Project Budget consistent with the information contained in the accompanying staff report.
BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon adoption.
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